Our client in central London practice that's looking for a Studio Manager to assist in the smooth running of the practice.
Your duties will include:
Studio Management:
• Answering the phone
• Managing the info@ and recruitment@ email accounts responding where necessary
• Organising travel for all staff for site visits etc.
• Managing the office diary
• Run non-architectural inductions to new staff
• Liaise with landlord regarding facilities management as required
• Manage incoming & outgoing post
• Organising staff events
• Assist design team with preparation of documents, including printing
• Assist with management of QA system when implemented
• Project administration (maintaining client database, up-dating Project Actions meeting minutes)
• Ensure the smooth running of the studio, including keeping the plants alive and office/staff refreshments including biscuits and fruit.
Marketing & Communications:
• Create content for and oversee the studio social media accounts
• Assist in searching for new PR external consultant and following their appointment working alongside them to implement the agreed PR strategy.
• Preparing marketing brochures
• Arranging completed project photography
• Monitor architectural events and looking at ways to market the company/get involved in events
• Establish relationship with relevant journalists and editors
• Be pro-active in raising the company profile
Business Development:
• Researching leads and gathering information for competitions
• Monitoring contracts portals & other updated websites for opportunities
Human Resources:
• Liaising directly with the external HR consultant
• Coordinate and administer staff appraisals
• Monitor staff holiday & absence
• Being available for staff to speak to with any issues
• Being involved in the introduction of the new studio project management software
• Assisting with the recruitment process; arranging interviews, organising incoming CVs
Finances:
• Preparing invoices and managing invoices schedule
• Chasing invoices
• Monitor project fee trackers
Software requirements:
• Microsoft Office 365 – Word, Excel, Teams, Outlook
• Adobe InDesign, Photoshop, Acrobat
Skills:
• Experience as an architecture studio manager essential
• Strong graphic communication skills
• Ability to work intuitively
• Excellent organisational skills and attention to detail
• Great communication skills