Office Manager - London

Office Manager
Ref: 1360 Date Posted: Friday 04 Nov 2022
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Our client in central London practice that's looking for a Studio Manager to assist in the smooth running of the practice.

Your duties will include:

Studio Management: 
• Answering the phone 
• Managing the info@ and recruitment@ email accounts responding where necessary 
• Organising travel for all staff for site visits etc. 
• Managing the office diary 
• Run non-architectural inductions to new staff 
• Liaise with landlord regarding facilities management as required 
• Manage incoming & outgoing post 
• Organising staff events 
• Assist design team with preparation of documents, including printing 
• Assist with management of QA system when implemented 
• Project administration (maintaining client database, up-dating Project Actions meeting minutes) 
• Ensure the smooth running of the studio, including keeping the plants alive and office/staff refreshments including biscuits and fruit. 

Marketing & Communications: 
• Create content for and oversee the studio social media accounts 
• Assist in searching for new PR external consultant and following their appointment working alongside them to implement the agreed PR strategy. 
• Preparing marketing brochures 
• Arranging completed project photography 
• Monitor architectural events and looking at ways to market the company/get involved in events 
• Establish relationship with relevant journalists and editors 
• Be pro-active in raising the company profile 

Business Development: 
• Researching leads and gathering information for competitions 
• Monitoring contracts portals & other updated websites for opportunities 

Human Resources: 
• Liaising directly with the external HR consultant 
• Coordinate and administer staff appraisals 
• Monitor staff holiday & absence 
• Being available for staff to speak to with any issues 
• Being involved in the introduction of the new studio project management software 
• Assisting with the recruitment process; arranging interviews, organising incoming CVs 

Finances:
• Preparing invoices and managing invoices schedule 
• Chasing invoices 
• Monitor project fee trackers 

Software requirements: 
• Microsoft Office 365 – Word, Excel, Teams, Outlook 
• Adobe InDesign, Photoshop, Acrobat 

Skills: 
• Experience as an architecture studio manager essential 
• Strong graphic communication skills 
• Ability to work intuitively 
• Excellent organisational skills and attention to detail 
• Great communication skills 

Margarida Araujo - Your contact for this role

If this sounds like the perfect job you can apply using the button below, or get in touch for an informal chat:

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