Our client is a small practice based in central London that specialises in design-led commercial and residential projects with a particular specialism in heritage buildings. They are currently looking for a Practice Manager to work on either a 4 or 5-day basis, and for the perfect candidate would consider alternative working arrangements.
They are looking for an organised, enthusiastic and adaptable individual with previous relevant experience within administrative roles at small/medium-sized creative companies. The Practice Manager oversees the smooth and efficient running of the practice, from coordinating office events and socials to facilities management, office administration and marketing assistance.
The ideal candidate needs to have a hands-on attitude, be able to multi-task extremely well, act on their own initiative and have excellent interpersonal and communication skills, both written and verbal. The role suits a proactive and curious individual, engaged with architectural/creative industries and looking for career progression.
Essential Skills/ Duties include:
- First point of contact for internal and external queries.
- Excellent problem-solving and time management.
- Engagement with, and nurturing of, office culture and work environment.
- Excellent knowledge of Office 365, including Outlook and SharePoint.
- Financial Administration inc Bookkeeping, Payroll and Credit Control
- The Practice uses external accountant for Bookkeeping, Payroll and VAT and a key duty is to liaise with them on a day-to-day basis and ensure that receipts, staff expense claims and so on are processed accurately and on time.
- A working knowledge of typical small business finance procedures is essential
- Knowledge of GDPR
- Renewing various annual insurances
- Staff and HR
- Maintaining holiday and sickness records
- Liaising with external HR consultant
- Preparing staff contracts (using templates provided by external HR consultant)
- On-boarding new staff
- Keeping Practice Handbook up to date
- Oraganising CPDs, staff training and annual appraisals.
- Coordination of practice events, exhibitions, socials and trips.
- Office Supplies and Management
- Office Administration; facilities maintenance, supplies, calendar management etc.
- Liaising with architects when support is required; organising documents for meetings and delivery, refreshments for meetings and a myriad of other requests