Office Manager for 12-month contract

Job details

Posted Monday 11 March 2024
Location London
Job type Contract
Discipline Office Manager
Reference 1597
Recruiter Name Margarida Araujo

Our client is a small Developer based in Marylebone that's looking to hire an Office Manager for a 12 month fixed-term contract, with a start date of early June. The role will typically be 5 days office-based but 1 day working from home is possible. Reporting to the CEO/COO, you will form an integral part of the team as office and administrative support undertaking a range of activities to ensure the day-to-day smooth running of this young, fast-paced start up.

The successful candidate must be able to coordinate the following range of tasks efficiently with initiative and enthusiasm. Additionally, there is also an office dog so you will need to be comfortable walking it.

  • Creating and issuing invoices on Xero and being able to update/track/run financial reports and work alongside the company accountant and bookkeeper.
  • Issuing payroll, managing HR matters and company schemes.
  • Managing the CEO’s busy and ever-changing diary, scheduling meetings as necessary.
  • Arranging travel for CEO and team, booking hotels when needed.
  • Managing all incoming and outgoing post, deliveries, and couriers.
  • Maintaining the overall tidiness and appearance of the office, ensuring the office environment is organised and rectifying any issues as necessary.
  • Assisting with general daily communications – answering calls, greeting clients, setting up meetings and serving refreshments as required.
  • Assist the team with purchasing and ad hoc jobs.
  • Organising events and team trips.

Essential experience and skills:

  • Two to three years’ experience working in a similar role
  • Strong knowledge and experience in Xero.
  • Excellent organisational and multi-tasking abilities.
  • Accuracy and attention to detail
  • Ability to handle confidential and sensitive information with discretion.
  • Polite telephone and client facing manner.
  • Confident, friendly, and proactive.
  • Able to work independently without supervision.
  • Numerate and analytical with excellent written and verbal communication skills.
  • Proficiency in Microsoft Office and Dropbox essential.